Procurement Officer Student

The Procurement Officer Student ensures that all non-IT assets and services are ordered and delivered on time and supporting documents are prepared properly for the smooth settlement of payment towards the vendors. The procurement process defined in the Corporate Purchase Guidelines are followed and by this the most cost effective and best quality services and products are purchased to TCS Hungary in a transparent and fair way.
• Supports the work of the Admin Procurement Lead
• Quotation handling and evaluation in a professional manner
• Handling invoices in VMS system
• Collects evidence and documents for Hungary Finance Group, and follows up the approval flow in Global Procurement System
• Uses Global Help Desk Incident and Change Management tools, GPS (Global Procurement System), Purchase Order System, Vendor Management System (VMS), Vendor Contract Management System (VCMS), Attendance Tracking System in order to fulfil daily tasks
• Suggests improvements regarding to the GPS/PO/VMS/VCMS handling
• Updates reports and documents related to Admin Procurement functions
• Reviews and approve item requests in GPS and creates Purchase Orders.
• Keeps the Corporate requirements by following the respective procedures and guidelines of the company
• Purchase of stationery items and non-stationery items for project groups (inc. client visit items)
• Handles high volume requests: e.g. Branded items, company Christmas gifts etc.
• Prioritizes incoming requests
• Reviews prices and quality; and ensure optimal Stationery stock levels
• HSE (Health, Safety, Environment) reporting
• Update Capex request in GPS, belongs to mobile/BCP phone orders.
• Continuously tracking the GPS request, follow up with the requestor to ensure timely approval and order.
• Supports in tendering process
• Handles petty cash fund of the Admin Team

Vendor and contract management:
• Supports the Admin Procurement Lead’s work by providing performance evaluation of his relevant vendors according to the current rules
• Modifies vendor contract if needed and provides inputs for the content of the contracts if a new contract is created
• Creates contract for one time purchasing
• Conducts vendor evaluation meetings periodically
• Participating in meetings concerning his relevant functions and preparing action plan for improvement
• Participating in audits if needed
• Interpreting administrative and operating policies and procedures for employees if needed
• Contribution to preparation of reports, documents required by the management/Corporate
• Perform backup tasks
• Active student status (by enrolled in a Hungarian University)
• Good knowledge of MS Office tools (Word, Excel, and PowerPoint)
• Experience in vendor management, experience in vendor negotiations
• Advanced English, and native Hungarian knowledge level
• Min. 20-25 hours/week availability
• A great diversity of cultures
• On-site relax & gym room
• Volunteering, sport and employee events
Procurement Officer Student

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  • Location: Budapest, District 11
  • Working hours: 9.00-18.00.
  • Weekly working time: 20 - 30 hours
  • Specialization: General office, Back office
  • Required language skills: Hungarian, English
  • Wage: 1700 ft/ hour
  • Identification: #24373
  • Period: permanent labour
  • Job start: After an application with CV
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